Privacy Policy

1. Introduction
Future State People ABN 34 627 893 396  ("we,""us," or "our") is committed to protecting your privacy and ensuring your personal information is handled in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles(APPs). This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information, whether provided online(including via our website and social platforms) or offline.

By engaging with us or using our website, you consent to the practices described in this policy.

2. Personal Information We Collect
We may collect and hold a range of personal information, including:

  • Your name
  • Contact details (email, phone number, mailing and street address)
  • Employment history, qualifications, certifications, and references
  • Your resume, cover letters, and other documents submitted for job applications
  • Information about your interactions with our website and digital platforms, such as:
    • Browser session, IP address, geo-location, device and network details
    • Website usage statistics, page views, traffic sources, and session behaviour
    • Information collected via cookies and web beacons
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  • Information from social media platforms or third-party sources you interact with or authorise
  • Information collected through candidate interviews, assessments, and background checks
  • Feedback, survey responses, and communications
  • Any other personal information provided by you or authorised third parties

We may also collect images or video of you if you attend our events.

3. Sensitive Information
We do not actively collect or store sensitive information (such as details about your health, racial or ethnic origin, political opinions, religious beliefs, union membership, sexual orientation, or biometric data). If you voluntarily provide sensitive information, you consent to us storing it in accordance with this policy.

4. How We Collect Personal Information
We collect personal information when you:

  • Apply for a job via our website, email, LinkedIn, or a third-party platform
  • Submit your resume or register for job alerts
  • Communicate with us by phone, email, or in person
  • Interact with our website or social media platforms
  • Attend one of our events
  • Are referred to us by a third party (e.g., referee, colleague, employer)

 5. Why We Collect, Use and Disclose Your Information
We collect and use personal information to:

  • Provide recruitment and staffing services to you and our clients
  • Match candidates to job opportunities and assess suitability for roles
  • Contact and communicate with you
  • Conduct reference checks, background screening, and client onboarding
  • Maintain internal records and administration
  • Analyse website traffic, improve our services, and conduct market research
  • Run events, promotions, or competitions
  • Comply with legal obligations or respond to regulatory requests
  • Consider your application if you seek employment with us

6. Disclosure of Personal Information
We may disclose your personal information to:

  • Clients and prospective employers
  • Third-party service providers (e.g. payroll, psych testing, cloud storage, analytics)
  • Referees, previous employers, or professional associations
  • Our staff, contractors, or related entities
  • Government authorities or regulators where required by law
  • Potential buyers in connection with a business sale or restructure

Overseas Disclosure
Some of our service providers (e.g. data storage, analytics tools like Google)may be located outside of Australia. By providing your personal information, you consent to the disclosure of your data overseas and acknowledge that foreign entities may not be bound by Australian privacy laws.

7. Your Rights and Choices

Access and Correction
You may request access to the personal information we hold about you and ask for corrections if the information is inaccurate, outdated, or incomplete. We will respond within a reasonable timeframe. An administrative fee may apply for complex requests.

Withdrawing Consent & Restricting Use
You can restrict how your personal information is used, including opting out of marketing communications, by contacting us.

Complaints
If you believe we’ve breached your privacy rights, please contact us at the details below. We take privacy seriously and will respond to your complaint in writing with the outcome of our investigation.

Unsubscribe
You may unsubscribe from our email database or opt out of marketing communications at any time via the unsubscribe link in emails or by contacting us directly.

8. Data Security
We take reasonable precautions to secure your personal information from loss, misuse, unauthorised access, alteration, or disclosure. These measures include secure servers, access controls, encryption, and staff training.

However, no transmission over the internet is guaranteed to be secure. Any information you transmit to us is at your own risk.

9. Cookies and Tracking Technologies
Our website uses cookies to improve user experience and track usage patterns.Third parties such as Google and Facebook may use cookies to serve ads based on your previous visits to our site (remarketing). You can disable cookies in your browser settings if preferred.

We may also use web beacons to monitor website behaviour andengagement.

10. Links to Third-Party Websites
Our site may contain links to other websites. We do not control and are not responsible for the privacy practices of external sites. Please review their privacy policies before sharing your personal information.

11. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website. We encourage you to review it periodically to stay informed of how we handle your information.

For any questions, please contact us at:

Future State People ABN 34 627 893 396
Email: hello@futurestatepeople.com.au